I believe many organizations “over present”; not every piece of information needs to be passed on via a presentation.  Here are 3 questions to ask yourself when deciding whether or not a presentation is needed:

  1. Does someone need to explain the information for context, or is it pretty straight forward?
  2. Does your audience need the information to make an immediate decision? This may require you leading a discussion more than doing a presentation.
  3. Are you trying to persuade someone to do something, or are you selling an idea/concept that needs to be approved?

If your answer to any of these questions is no, then you are sharing information; a document or an email may be more appropriate – and efficient – than a live presentation.

In Lisa Braithwaite’s blog post “Do you really need to give a presentation?” she highlights 4 questions to ask yourself when deciding whether you should do a presentation. You can read Lisa’s blog at SpeakSchmeak.com.

One final suggestion – if you use PowerPoint to create the document you are going to circulate, save it as a PDF for distribution purposes. That way people will know it is for information sharing, and not intended as slides for their use in presentations.

Joe Pops

Refuse to be boring