Why not put an end to boring communication?

Here is where I share my ideas and comments about human to human communication. I am mainly interested in communication in a organizational setting. My primary focus is on presentation design and delivery. But I will also be exploring storytelling, writing and some basic design principals. These seem to be undervalued areas of communication in our organizations.
 
I focus on sales presentations at my Win Your Presentation site. So if you are selling an idea, product or service you may want to check that site out as well.
 
I belief that organizations that communicate better perform better. Boring ourselves, our clients or customers is not OK anymore. Please let me know what you think. I am always interested in new perspectives.

Joe Pops

R2BB

How you can kick the CRAP out of (or is that into?) your presentation visuals.

crap

Robin Williams (the designer and Shakespeare aficionado – not the comedian) has written two books on graphic design. The books are full of tips and insights that will take your presentation visuals to the next level. She created The Non-Designer’s Presentation Book for people who create their own presentation visuals (slides).   It walks you through creating slides using professional design concepts.  I highly recommend it.
 
Her other book is the Non Designer Design Book.  This book is for people who need to design professional looking documents. It’s targeted at people who have no background or formal training in graphic design. People who from time to time need to put together things like newsletters and pamphlets. It’s for anyone who understands that an attractive document gets more attention.
 
In this book she introduces the basic design concepts that spell the rather interesting acronym CRAP. The acronym stands for contrast, repetition, alignment and proximity.  I believe that your slides need to have CRAP. These design concepts generally used in documents also work for slides.
 
Check out either or both of her books. The tips and knowledge will help you create much more impactful presentation visuals.

Joe Pops

R2BB

When you’re hot you’re hot … when you’re not you’re not.

hot youre hotIn 1971 country western singer Jerry Reed had a hit called “When you’re hot you’re hot … when you’re not you’re not”. This is a concept that all presenters can relate to. Do you have a hot connection with the audience, or … not?

Recently I was booked to do a sales presentation on a Monday, at 8:30 p.m. I knew it would be a long day for the audience members as most had been at work since 7:00 a.m. I also didn’t know them so there was no prior relationship to build on. With those two things in mind I felt I needed to design the presentation to be as entertaining as possible. I actually was not looking forward to presenting as I didn’t expect to be very effective. I was in for a pleasant surprise!

Even after their long workday (which included sitting through 3 other presentations on the same type of product) the audience had a lot of energy left. They understood my message, and I understood their perspective. It ended up being more of a conversation than a presentation. From the connection perspective we were both “hot”.

I think there were three things that helped create the connection between us:

  • I prepared the presentation with the audience, time of day, and their situation in mind. This is always important; it should be a key part of how you prepare for all presentations.
  • I touched base with each audience member briefly before I began speaking. This is new for me but it worked well. Before presentations I typically focus on the computer/projector, so I don’t get to (or take the time to) touch base with individuals. This time since I didn’t know anyone I took the opportunity to hand a business card to each person as they arrived (there were 10 of them). That action gave us a chance to connect for a few seconds, even just to say hello.
  • I focused more on the audience than the material while presenting. This forged the connection, and we related well to each other. This concept is sometimes referred to as “presence” or being in “second circle”.

The term “second circle” was coined by voice teacher Patsy Rodenburg. She has worked with actors like Dame Judi Dench and Ralph Fiennes so she speaks with authority. Some people refer to being in the “second circle” as being “on your game” or “in the zone”; basically it can be defined as a high state of awareness, concentration and connection.

Presenters want a ‘hot’ connection with their audience. If you feel you are not connecting try the three things that worked for me: preparing with the audience in mind, touch base with individual members before you begin, and when presenting focus more on the audience than your material.

Joe Pops

R2BB